📦 Message to Suppliers (Updated 20 March 2020)
Click here to read an important statement for suppliers
A skeleton staff team will continue to operate during these hours at this location and therefore deliveries must be taken to the University Studies Centre on the site where a temporary reception has been established. It is the College’s intention to continue to operate as best as it can in these unusual circumstances and therefore it is intended to continue to issue purchase orders to suppliers.
In the event that government measures are extended to a complete lockdown, the College may then have to close its premises completely and deliveries will not be possible.
West Suffolk College has a combined Estates and Procurement team. The team provide guidance and support to the College in relation to all procurement matters. The team manage all tenders, processing of purchase orders, creating and updating procurement strategies and working with suppliers to deliver value for money for the benefit of our students.
Amy Messenger: Estates Coordinator
Vicky Richardson: Procurement Coordinator
Estates and Procurement Department
West Suffolk College
Bury St Edmunds
Telephone: 01284 716 201
Preferred Supplier to West Suffolk College
West Suffolk College operates a preferred supplier list created by tendering its requirements for goods and services for a specific period of time. All other purchases must conform to the College Financial Regulations, which indicate how many quotations need to be obtained depending on the value of the procurement.
The College uses two main methods to purchase goods and services.
- Official Purchase Orders
- College Mastercard Purchasing Cards
Suppliers must not accept an order from West Suffolk College until they receive an official purchase order number, which must be quoted on invoices.
West Suffolk College also uses framework agreements set up by Central Purchasing Bodies/Consortiums such as ESPO and Crescent Purchasing Consortium.
While the College will decide which framework agreement (if any) best meets our requirements, agreements set up by the Crescent Purchasing Consortium are mainly used.